For captains who don’t want to waste time on outdated procedures, there is a solution: Port Pro – the smart, user-friendly software that automates and streamlines the entire pre-arrivals documentation process.
Always up to date thanks to automatic updates – and powered by an active user community – Port Pro gives you instant access to the latest forms and compliance requirements, wherever you are in the world. You benefit not only from current information, but also from a platform that evolves continuously based on real-world user feedback.
Whether you're managing a single vessel or an entire fleet, Port Pro helps your captain(s) save time. All required pre-arrivals are automatically generated, properly formatted, and ready to go – allowing captain(s) to focus on operational responsibilities instead of paperwork.
This new software is now available for fleets and captains looking to simplify their port documentation process and reduce the administrative workload on their teams.
Make port pre-arrivals stress-free with Port Pro – the smarter way to handle your maritime paperwork!
What is Port Pro?
Whether you're en route from Rotterdam to Kotka with passage Kiel Canal or need already sent pre-arrivals to your next port off call. Port Pro provides instant access to the latest data from more than 14,000 ports worldwide, including:
- Ship Information
- Crew Information
- Garbage Disposal Information
- Ballast Water Management
- Travel Information
The software includes an update service, ensuring that users always have access to the latest document versions. Users can also contribute by providing updated versions of arrival documents, helping to keep the system current in collaboration with the service provider. Port Pro streamlines the documentation process, saving time and ensuring compliance with the latest requirements.
Port Pro will be integrated into Chartplanner to facilitate an easy and update process.
"As a former captain, I experienced firsthand the hassle of completing port arrival documents time and time again.
I created Port Pro to streamline this process, making it faster and easier for captains alike. With Port Pro, we’re simplifying port entry documentation so that maritime professionals can focus on what truly matters."
How does it work?
Port Pro makes port pre-arrivals documentation fast and simple: Here's how it works:
- Choose Your Destination
Select the country and port you are heading to. Port Pro will automatically provide an overview of all required pre-arrivals documents, including submission deadlines. For example, some ports require documents to be sent 24 hours before arrival. - Generate Pre-Filled Documents
Once you've chosen your destination, click to start the process. Port Pro will automatically load pre-filled data into the required templates, including crew details, certificates, ship information, and voyage specifics. - Review and Confirm
Check the completed pre-arrivals files for accuracy and ensure they are fully complete. If everything is correct, you're ready for the next step. - Submit Documents in Minutes
A shortcut on your desktop organizes all voyage-related pre-arrivals documents into folders. Simply select the required files, attach them to an email, and send them to the port authorities.
Within 10 minutes, your pre-arrival documentation is ready and sent.
This streamlined workflow eliminates hours of administrative work, reduces errors, and ensures compliance with port regulations.
Why choose Port Pro?
Efficient Data Management - Port Pro takes the hassle out of port documentation by pre-filling essential data for you. As each port has its own paperwork standards, manually preparing documents can be time-consuming and error-prone. With Port Pro, your crew can focus on operational priorities, knowing their documentation is handled accurately and efficiently.
Time-Saving - With Port Pro, captains and crew spend significantly less time on administrative tasks. Pre-arrivals documents are ready in minutes, allowing the team to concentrate on operational responsibilities. Port Pro saves hours previously spent on manual pre-arrival document preparation. Now you have sent all pre-arrivals documents within 10 minutes!
Collaboration - Port Pro encourages collaboration by allowing users to share updated documents, ensuring that all maritime professionals have access to the most accurate and up-to-date information. The software is constantly updated to reflect new regulations and port-specific requirements.
Always Accurate & Up-to-Date - Port data changes regularly, and outdated templates can lead to costly delays. Port Pro keeps your templates updated on a weekly basis, so your crew always has the latest version required for each port. This minimizes errors, ensures compliance, and reduces the risk of any unexpected hurdles upon arrival.
Global coverage - Port Pro supports key ports across Europe, Africa, and beyond, covering 85% of Europe’s major ports, along with many critical ports around the world. The system is built to handle the specific needs of different regions and countries, making it a versatile tool for international voyages.
Do you want to learn more about Port Pro?
The Port Pro software is currently being integrated into Chartplanner5. For a demonstration or to learn more about how Port Pro can enhance your port documentation, you can already reach out using the contact form below.